Links to Recording of Open House and Documents for 5C Record Merge

Thank you everyone who attended the recent 5C Bib Merge Working Group Open House. As a community, we have agreed to go forward with these recommendations in the presentation slides. If you have comments about these decisions, please contact us via our Slack channel.

Below are links to recordings and documents.

Reminder: 5C Bib Merge Open House 7/17

Reminder: Everyone is Welcome to the Open House

The Record Merge Working Group invites you to an open house on July 17, 2020. The purpose of this open house is to update the 5C community on the working group’s activities and present decisions made thus far by the working group for comment and review by the community. environment.

Details:

  • Day: Friday, July 17, 2020
  • Time: 1:00 -2:30 pm
  • Zoom URL
  • Presentation
  • Meeting Recording will be shared afterwards

Agenda:

  • Introduction & Welcome
  • Review of Bib Merge Working Documents
  • Anti-oppressive additions to the Guidelines
  • Discussions
    • OCLC Numbers
    • Remove Notes with $5 of DLC
    • Decoupling Bibliographic records with holdings in both general and special collections
    • Clean-up projects. Where are we?

Working Draft Documentation:

The following are the working documents of the working group.

5c Bib Merge Working Group Open House – Save the Date

The Record Merge Working Group invites you to an open house on June 17, 2020. The purpose of this open house is to update the 5C community on the working group’s activities and present decisions made thus far by the working group for comment and review by the community. This open house is open to everyone. We encourage you to join us in particular those who have a stake in our future shared bibliographic environment.

Details:

  • Day: Friday, July 17, 2020
  • Time: 1:00 -2:30 pm
  • Zoom URL

Tentative Agenda: A presentation will be shared sooner to the date.

      • Introduction & Welcome
      • Review of Record Merge Recommendations of What is in Scope and Relationship to Migration
      • Changes to our Dedup Profile
      • Discussions
        • OCLC Numbers
        • Decoupling Bibliographic records with holdings in both general and special collections
        • Clean-up projects. Where are we?

Working Draft Documentation:

5C Bib Record Merge Open House: May 29, 2020

The Record Merge Working Group invites you to an open house on May 29, 2020. The purpose of this open house is to update the 5C community on the working group’s activities and present decisions made thus far by the working group for comment and review by the community. This open house is open to everyone. We encourage you to join us in particular those who have a stake in our future shared bibliographic environment.

Details:

  • Day: Friday, May 29, 2020
  • Time: 1:00 -2:30 pm
  • Zoom

Agenda:

Presentation Slides for Open House: Please note that we are still working on the slides at this time.

  • Introduction & Welcome
  • Review of Record Merge Recommendations of What is in Scope and Relationship to Migration
  • Brief Introduction to the Backstage Library Works Dedup Profile
  • Comment and Review of Working Group’s Decisions on 5C Shared Bibliographic Guidelines & Procedures
  • Discussion: Clean-up projects

Working Draft Documentation:

The following are the working documents of the working group.

Best,

Jennifer Eustis

On Behalf of the Working Group

Records Merge Working Group Invites you to 2 Open Discussions

The last records merge open discussion focused on special collections, analyzed sets, bound-with, and  electronic resources. A recording, summary, and images of notes can be found in the FIT Documents folder for the Record Merge Working Group. A word of warning about the recording – we broke out into groups which didn’t translate to the recording. The beginning and end was captured. If you were unable to attend or have more you’d like to contribute, post your comments to this form which is anonymous and only for internal use.

We are in the process of scheduling two additional open discussions. Save the date for these upcoming events:

  • April 30, 2019, 1:00 pm – 2:00 pm, The Annex: Open Discussion on (Not) Merging Suppressed Records
  • May 10, 2019, 9:30 am – 11:00 am, Mt. Holyoke: Open Discussion on Merging and What steps should be taken to prepare to Merge (or Not) on: Special Collections, Analyzed/Bound-withs/Cat Seps/etc., a third topic to be announced

We encourage everyone to continue the discussions on merging and how to prepare for the merge with their colleagues. If you have a group and a topic for the May 10th discussion that isn’t special collections or the analyzed/etc, let us know via the form, by email (jeustis@umass.edu) or Slack #5crmwg.

The Five Colleges Record Merge Working Group Launches

On June 5, 2018, EBSCO Information Services announced that the Five Colleges agreed to be an EBSCO FOLIO Beta partner. Since that time, much has happened to steer our Five Colleges towards FOLIO implementation. A new landing page for the FOLIO project was created. There is the FOLIO Implementation Team (FIT) whose members come from all the Five Colleges. And FIT has been working hard to coordinate implementation as can be seen from the documentation and regular updates communicated through Newsletters and now the Five Colleges FOLIO News.

 

As we enter Phase 03 of the implementation milestones or data migration and testing, FIT has launched the Record Merge Working Group. The members of this working group are Steven Bischof, Sharon Domier, Jennifer Eustis (lead), Rebecca Henning, and Colin Van Alstine. The Record Merge Working Group (5CRMWG) is tasked with creating a recommendations document for the merge, and, has also created a charge. Members of our working group will be reaching out to you to open and continue discussions on what it means to merge records, what records should be merged or not, and any questions about the merge. Our first group discussion is scheduled for April 12, 2019 from 9:30 am – 11:00 am in the UMass W.E.B. Du Bois Library in Room 1920. We encourage people to come in person. Realizing that is not always possible, a virtual option will be available.

 

As we work on the recommendations document, the 5CRMWG will share updates via this blog, Five Colleges listservs, and slack (via the #5crmwg channel). We encourage the entire Five College community to participate in these discussions.